Sunflower Co-op welcomes its new board members for the year of 2013:
Bobette: Bobette.nesbitt@hotmail.com
Peter: Pdedek@txstate.edu
Bruce: Soniker@yahoo.com
Catherine Sewell: catsewell5691@att.net
Grant Shipman: grantshipman@yahoo.com
Patti: pma.rn@sbcglobal.net
Judi Henderson: judzig@gmail.com
We also held a monthly board meeting. Here are the notes:
Sunflower Coop Board
Meeting
April 7, 2013
Present: Catherine
Sewell, Bobette Nesbitt, Patty Adams, Bruce Salmon, Peter Dedek,
Grant Shipman
Meeting
started at 7:40 with several minutes of personal space for each board
member.
I.
Reading of last meetings minutes. No changes. Minutes were approved
by email prior to this meeting.
II.
State of the House.\ - Bruce Salmon
A.
Ellar is moving out this week.
B.
Michelle had another knee surgery – will use Bruce's room
temporarily to avoid stairs. Abby was hit by a car while riding
her bike. She is recovering.
C.
Garden is doing very well.
D.
David, from the Eastwind Community is staying at Sunflower
temporarily. He has been contributing to the house. He is living
in a camper in the driveway. This has presented a question for the
housemates to discuss and determine how to charge rent for an
extended boarder who is not a member.
E.
New chicken died.
III.
Foundation Repair Report – Bruce reported that there is an
engineer with experience with old buildings, Girard Kinney, that has
been consulted for an opinion. He recommended that before the
foundation work begins, the drainage system should be restructured
and cleaned out. He is willing to act as the Project Manager to
represent the house during any foundation work by an outside company.
Old bids for foundation repair were located in the house files,
scanned and sent to G. Kenny who will review them. Bruce will ask
him to submit a bid for Project Manager service. Board members all
agreed that this would be valuable if it is determined to be
affordable. Grant pointed out that the general rule is to get 3
bids from foundation companies before proceeding. Bobette will ask
about the company that the neighbor just used for his foundation
repair. Bruce will call the former bidders and have them update their
bids.
IV.
Filing for Not For Profit status – Bobette spoke with Judy. Judy's
husband had a heart attack very recently. This is bookkeeper/CPA
busy season. Judy will not be available until after April 15.
Bobette will talk with Judy in a few weeks and ask if she is able to
help us with the Federal level tax status change. No board action
needed at this time.
At the
end of the meeting Grant reported that house members refiled with
State of Texas as a Non-profit. Sunflower Cooperative Inc. paid
$5.00 on 4/4/13 for the refiling fee. Karl Martin continues to be
the registered agent. The Secretary of State sent the notice to Karl
and he sent it on to Sunflower. Grant will make a copy of this and
enter it into the Board notebook.
V.
Consulting fees to founding members – Patty gave a history of how
the amount of $2500 was determined by the 2012 Board as a fair and
appropriate amount of money to pay the founders for the consulting
work they have done for Sunflower. They each need to bill Sundflower
so that they can then be paid. Patty will notify the founders that
Sunflower is ready to receive a bill from each of them for their
remuneration. Jim Hoadley will be requested to render a bill also
and if he so chooses can donate all or part of his fees back to
Sunflower. Bobette will ask the CPA to issue the appropriate 1099's.
Bruce will review all prior Board meeting notes.
VI.
Future Agenda Items
A.
Fund account minimum deposits. - Vacancy reserve fund; Maintanence
reserve fund; Taxes & Insurance reserve fund. The board will
determine how much money will be set aside as minimum balances for
these funds. The CPA/bookkeeper will be asked to designate line
items in the financial reports that indicate these reserves even
though they may actually reside in the same bank accounts.
B.
The Sunflower Grant/Gift Foundation needs to be formed. Patty will
ask Vicki Totten to lead the project.
VII.
Judy's request – Judy has asked that we move the meeting dates to
mid-month to accommodate need for time to close previous months
books. All board members determined that for the next 2 meetings;
May and June, that we would keep the meeting date as the first Sunday
of the month. Although Catherine stated she no longer needs to meet
later in the evening, all decided that 730pm was to remain for now as
our meeting time. Judy can bring the reports that are available at
the time of the meeting. We can consider changing after the June
meeting.
VIII.
Federal Taxes – Bobette will check to assure that the $1051 tax
bill has been paid. Our CPA firm is Carpenter & Langford CPA
P.C.
Next
Meeting date is set for May 5th
at 730pm. Meeting adjourned at 8:52pm.
Synopsis
of action items for Board Members:
Bruce
Patty
Notify
founders to submit bills.
Notify
Vicki Totten to begin forming the SF Grant Foundation
Provide
this board meeting minutes to board members for review before next
meeting. Make corrections before next meeting. Bring hard copy of
notes to meeting.
Bobette
Contact
Judy, if possible, after April 15th to ask for help with
Federal Tax status change.
If
Judy not able to help, call CPA for help with the above.
Ask
neighbor to give feedback about the company he used for Foundation
repair.
Grant
